Privacy, Terms & Cookies

Who I am

I'm Xena Voss — author, creator, and the person behind everything on XenaVoss.com. If you have any questions about how your data is handled, you can reach me directly at contact@xenavoss.com. I'm the only one responsible for this site and the data associated with it.

What I collect

I only collect what I genuinely need, and nothing more. Here's what that looks like in practice:

• Your name and email address — when you subscribe to my newsletter or reach out to me through a contact form.
• Reading preferences or interests — only if you choose to share them with me (for instance, through a sign-up form that asks what kind of writing draws you in).
• Technical data — your IP address, browser type, device information, and pages visited. This is collected automatically when you visit the site, via cookies and analytics tools.

I never collect sensitive personal data — nothing relating to your health, political views, religious beliefs, or anything of that nature. That's not territory I'm interested in, and it's not territory I enter.

Why I collect it

The reasons are simple and, I hope, unsurprising:

• To send you the newsletters, updates, and content you've asked to receive.
• To understand how readers find and move through my work — so I can make the experience better.
• To respond when you reach out to me.
• To keep the website running smoothly and securely.

Legal basis (GDPR)

For those in the EU, here's the legal grounding for how I process your data:

• Consent — for the newsletter and any cookies that aren't strictly essential. You opt in; you can opt out.
• Legitimate interest — for basic analytics and website security, where my interest in running a functional site is balanced carefully against your privacy.
• Contractual necessity — if you ever purchase something through this site, processing your order requires handling the relevant details.

How long I keep your data

I keep your information only as long as it serves the purpose it was collected for:

• Newsletter contact details are retained for as long as you remain subscribed, and are deleted within 30 days of unsubscribing.
• Contact-form messages are kept for up to 12 months, so I can follow up if needed, and are then removed.
• Technical and analytics data is retained only in the anonymized or aggregated form set by the analytics tool in use, per that tool's own retention settings.

When data is no longer needed for these purposes, I delete it. I don't keep things around out of habit.

Who I share it with

Your data is never sold. Not to anyone. Not ever.

That said, running a website means working with a small number of third-party tools. These may process some of your data on my behalf:

• Email marketing platform (such as Mailchimp or ConvertKit) — to deliver the newsletter.
• Website analytics (such as Google Analytics or Plausible) — to help me understand how the site is used.
• Web hosting provider — to keep the site live and operational.

All third parties I work with are GDPR-compliant. I only use services that meet that standard.

Your rights

You have meaningful rights over your own information, and I want you to feel free to use them:

• The right to access the personal data I hold about you.
• The right to correct anything that's inaccurate.
• The right to delete your data — to be forgotten.
• The right to export your data in a portable format.
• The right to withdraw consent at any time, without any effect on anything that came before.
• The right to lodge a complaint with your local data protection authority, if you feel something hasn't been handled correctly.

To exercise any of these rights, simply write to me at contact@xenavoss.com. I'll respond as thoughtfully and promptly as I can.

Links to other sites

XenaVoss.com may occasionally link to external websites — other authors, publications, or resources I find worthwhile. Once you leave this site, I have no control over how those sites handle your information. I'd encourage you to read their privacy policies before sharing anything with them.

Changes to this policy

If I update this policy — to reflect a new tool I'm using, a change in practice, or a shift in the law — the revised version will appear here, with a new date at the top. I won't bury the changes. If anything significant shifts, I'll do my best to let you know.

Welcome

By visiting XenaVoss.com, you're agreeing to the terms laid out here. If something in them doesn't sit right with you, I'd ask that you refrain from using the site — not as a punishment, but as a matter of honesty on both sides. These terms apply to all visitors, readers, and anyone who interacts with any part of this website.

The work and its ownership

Everything created and published on XenaVoss.com — the writing, the images, the graphics, the structure, the voice — is my intellectual property, unless I've clearly noted otherwise. Years of thought, feeling, and craft live inside this work, and I ask that it be treated accordingly.

You may not reproduce, distribute, adapt, or publish any of this content without my explicit written permission. What's genuinely welcomed: short quotes shared in reviews, recommendations, or personal writing — as long as you attribute them clearly to Xena Voss and link back where possible. Sharing with care and credit is something I'm always glad to see.

Newsletter and email

When you subscribe to my newsletter, you're agreeing to receive emails from me. I take that permission seriously and try to only send what's worth your time. Every email includes an unsubscribe link — one click, and you're out, no questions asked, no hard feelings.

Your email address is yours. I will never share it, sell it, or hand it to anyone for purposes outside of what you signed up for.

Purchases (if applicable)

If digital products become available through XenaVoss.com, the following applies: all sales are final unless otherwise stated at the point of purchase. Purchased content — ebooks, guides, downloads, or anything else — is for your personal use only. It may not be redistributed, resold, or used for commercial purposes. The work is offered to you; it isn't transferred to you to do with as you wish.

User conduct

This site is built around ideas that require a certain quality of attention — care, curiosity, a willingness to sit with complexity. I'd ask that you bring that same quality to any interaction here, whether through a contact form, a comment, or any other channel.

Harassment, hate speech, or deliberate misuse of contact forms will not be tolerated. Anyone who engages in that way will be blocked without further conversation.

Disclaimer

The content on XenaVoss.com is created for artistic, informational, and entertainment purposes. My writing explores the psychological, the emotional, the sensual — but it does not constitute professional psychological, medical, therapeutic, or legal advice. If you're navigating something difficult, please seek support from a qualified professional. What you find here is art, not a substitute for care.

Limitation of liability

While I put genuine thought and care into everything published here, I can't be held liable for any damages — direct or indirect — that arise from your use of this website or its content. You access and use XenaVoss.com at your own discretion.

Governing law

These terms are governed by the laws of the State of Arizona, USA. Any disputes arising from the use of this site will be subject to the exclusive jurisdiction of the courts of that state.

Changes to these terms

I may update these terms from time to time. When I do, the revised version will be posted here with a new date. By continuing to use the site after any changes are made, you're accepting the updated terms. I'll always try to be transparent about what's changed and why.

What are cookies?

A cookie is a tiny text file that a website saves to your browser when you visit. It's not a program; it can't run anything on your device or access your personal files. It simply holds a small amount of information — like a note passed between the site and your browser — so that the site remembers something useful about your visit.

Some cookies are deleted the moment you close your browser. Others linger for a while, quietly doing their job in the background. Either way, you have control over all of them.

The cookies I use

Essential cookies

These are the ones that keep the site functioning. Without them, things like page security and session continuity simply wouldn't work. Because they're genuinely necessary, they can't be turned off — but they also collect nothing about you beyond what's needed to keep the experience intact.

Analytics cookies

These help me understand how readers find and move through the site — which pages draw people in, where they linger, where they leave. I use tools like Google Analytics or Plausible for this purpose. The data is anonymized or pseudonymized, meaning it tells me about patterns and behavior, not about you as an individual. This helps me write and curate a site worth coming back to.

Preference cookies

If the site offers any settings — language, display preferences, or similar — preference cookies are what remember your choices between visits. These are low-stakes, practical, and entirely in service of your comfort. If no such settings exist on the site, these cookies won't be present either.

Marketing cookies

These only appear if the site includes third-party embeds — things like a YouTube video, a social share button, or a similar feature hosted by an outside platform. In those cases, that platform may set its own cookies when you interact with the embed. I keep these to a minimum, and where they exist, they're disclosed here.

How long do cookies last?

Cookies fall into two broad categories by how long they stay on your device:

• Session cookies — temporary, and deleted automatically when you close your browser. Most essential cookies fall here.
• Persistent cookies — remain on your device for a set period unless you clear them manually. On XenaVoss.com, current typical durations are: essential/security cookies up to 1 year, analytics cookies (such as Google Analytics) up to 2 years, preference cookies up to 1 year, and marketing or embed cookies as set by the relevant third-party platform, typically up to 2 years.

These durations reflect the current default settings of the tools in use and may change as those tools change. This notice will be updated to reflect anything significant.

Your choices

You're in control. When you visit XenaVoss.com for the first time, a cookie consent banner will give you the chance to choose which categories of cookies you accept. You can change your mind at any time by adjusting your browser settings — most browsers make this straightforward under their privacy or security options.

If you choose to decline analytics cookies, I simply won't be able to see how you engage with the site. That's completely fine. Your comfort with privacy always comes before my interest in data.

Third-party cookies

Some cookies on XenaVoss.com are set not by me, but by the third-party services I use — such as Google Analytics, or any embedded social or media content. These third parties operate under their own privacy and cookie policies, which I'd encourage you to read if you'd like a fuller picture. I only work with services I trust, but their data practices are ultimately governed by their own terms, not mine.

Contact

If you have questions about cookies — how they work on this site, which ones are active, or anything else — I'm happy to talk through it. Write to me at contact@xenavoss.com and I'll do my best to answer clearly.